This site uses cookies to store information on your computer. I'm fine with this Cookie information
Follow is on Twitter Like us on Facebook Follow us on Instagram
COVID-19 (Coronavirus info)

Information and guidance for public, NHSGGC staff, and community-based services.  Hospital visiting restrictions now in place.

Payroll Administrator - Caledonian House


What are we looking for?

We are recruiting an Apprentice to train as a Payroll Administrator, supporting the wider Staff Rostering and Expenses teams.

What does the Payroll Services Team do?  

The Payroll Services covers: Payroll, Pensions, Expenses, Car Leasing & Staff Rostering. Collectively we are responsible for ensuring that all employees are paid accurately and on time, and provide advice and guidance on pay related matters across the Health Boards we provide services to.

Payroll Services don’t just provide a service to NHS Greater Glasgow & Clyde – we also provide a range of services to a number of other Health Boards and local hospices – NHS Western Isles, The National Waiting Times Centre, The State Hospital, Accord Hospice, Ardgowan Hospice and St. Vincents Hospice.

We deal with many different organisations – including HM Revenue & Customs, Sherriff Officers, pensions agencies/providers, IT companies, bank, etc.


We will be hosting an information session on the evening of Tuesday 21st March at the Teaching and Learning Centre at the Queen Elizabeth University Hospital.

Please email [email protected]  to book your place at this session

What qualifications do I need?

At the point of submitting your application you must have National 5 Maths at Grades A to C (or Standard Grade 1 or 2 OR Intermediate 2, A to C) and two other National 4 Qualifications (or equivalent level SQF Qualifications/Awards) one of which must be in English.

As well as meeting the academic criteria you must also demonstrate in your application that you are numerate and possess good attention to detail, problem solving skills and the ability to multi task.  Good interpersonal and communication skills are essential.

The most important personal qualities you will have is the ability to communicate effectively with colleagues and members of the public, a willingness to be flexible, help your colleagues and be  willing to learn new skills.

You will find further guidance on how to complete this section of the application form and suggested examples of cross transferable skills from education/extra curricular activities in the in the Candidate  Information pack. 

Is there an age limit?

These apprenticeship are only open to applicants aged 16-24 years (or 29 years for candidates with a disability)  in line with NHS Greater Glasgow and Clyde Youth Employment Plan and in support of our workforce demographics and projections. 

Where will I be working? 

You will be based in the payroll department,  Caledonia House, 140 Fifty Pitches Road, Cardonald, G51 4EB

What are the working hours and shift pattern?

You will work a standard 37.5 hour working week from Monday to Friday between  9 am to 5 pm, (30 minutes unpaid lunch).  We also operate a flexi time system.

What will I do?

You will have a wide range of duties which means that you will have to prioritise your workload so that you meet deadlines.  On occasions there may be conflicting deadlines so it is important to know when to ask for help. 

You will be working in an open plan office with other colleagues and it is important to have good interpersonal skills and not be distracted when working on tasks that require good concentration.

A full outline of the duties is provided in the full job description (attached). Howeever duties will include:

• Deal with the alert changes from Payroll to SSTS
• Give help and advice to SSTS users
• Set up new/remove SSTS users on system
• Deal with SSTS/e-expenses enquiries
• Pay expenses claims

A comprehensive list of all duties and responsibilities is given in the full job description.

Who else works in the team?

You will be part of a payroll team that includes:

  • 1 SSTS System Manager,
  • 4 SSTS Analyst Trainers
  • 3 SSTS Support Admin.
  • 1 Travel & Contracts Manager
  • 1 x Roll Out Coordintor
  • 2 x Supervisors and Expenses Team

What qualifications and training will I receive?

During the MA programme you will be working towards achieving an SVQ 2 in Business & Administration. - click the link to find out more.

You will find more detail on the training and education components of this apprenticeship in the Candidate Information Pack

How long will the Apprenticeship last?

This apprenticeship will last for two Years.

When will this Apprenticeship start?

We anticipate that successful candidates will commence employment (subject to the length of time it takes to complete individual pre employment checks) by June 2017.

What happens a the end of the Apprenticeship?

All candidates who successfully complete all elements of the NHS Greater Glasgow and Clyde Modern Apprenticeship Programme will move into permanent employment within the organisation.

How much will I be paid and how many hours a week will I work?

NHS Greater Glasgow an Clyde is a Living Wage Employer and this Modern Apprenticeship will pay you a minimum of £16,086 per year (£8.25 per hour)

You will work a 37.5 hour week.

As an employee of Greater Glasgow and Clyde you will also be entitled to all the benefits that our staff receive including a minimum of 27 days paid annual leave, an additional 8 days paid public holidays and enrolment in the NHS Scotland Pension Scheme.


Last Updated: 24 March 2017