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Team Secretary Public Health - Health Services


What are we looking for?

We are recruiting an Apprentice to train as a Team Secretary, supporting the Public Health Team

What does the Public Health - Health Services Team do? 

We provide public health leadership and expertise for the implementation of national policy around primary care, acute secondary care, screening programmes and maternal and child health. We also provide public health surveillance and evidence based intelligence to support local decision making for improving our population’s health and addressing health inequalities.

For more information on our screening programmes visit the Public Health Screening microsite

What qualifications do I need?

At the point of submitting your application you must have National 5 English at Grades A to C (or Standard Grade 1 or 2 OR Intermediate 2, A to C) in English and two other National 4 Qualifications (or equivalent level SQF Qualifications/Awards)

As well as meeting the academic criteria you must also demonstrate in your application that you possess good attention to detail, problem solving skills and the ability to multi task.  Good interpersonal and communication skills are essential.

The most important personal qualities you will have is the ability to communicate effectively with colleagues and members of the public, a willingness to be flexible, help your colleagues and be  willing to learn new skills.

You will find further guidance on how to complete this section of the application form and suggested examples of cross transferable skills from education/extra curricular activities in the in the Candidate  Information pack. COMING SOON

Is there an age limit?

These apprenticeship are only open to applicants aged 16-24 years (or 29 years for candidates with a disability)  in line with NHS Greater Glasgow and Clyde Youth Employment Plan and in support of our workforce demographics and projections. 

Where will I be working? 

You will be based in the the Public Health – Health Services Department, West House on the Gartnavel Hospitals Campus.

What are the working hours and shift pattern?

You will work a standard 37.5 hour working week from Monday to Friday between  9 am to 5 pm, (30 minutes unpaid lunch)

What will I do?

As Team Secretary, you will have a wide range of duties which means that you will have to prioritise your workload so that you meet deadlines.  On occasions there may be conflicting deadlines so it is important to know when to ask for help. 

You will be working in an open plan office with 10 other colleagues and it is important to have good interpersonal skills and not be distracted when working on tasks that require good concentration.

The department receives calls from members of the public and on occasion these could be complaints. It is important to remain calm, tactful and diplomatic when dealing with callers.

Your duties will include, but are not limited to some or all of the following.

  • Word Processing – typing letters, reports, creating diagrams
  • Audio Typing – focus group sessions or one to one interviews
  • Preparing presentations
  • Inputting data into spreadsheets or databases
  • Organising events (eg training sessions, seminars, information sessions)
  • Managing diaries – setting up appointments, meetings
  • Collating and distributing meeting papers
  • Taking notes of meeting

A comprehensive list of all duties and responsibilities is given in the full job description.

Who else works in the team?

The team is managed by a a Project Officer and you will work with two part-time and two full-time Senior Support Officers in the team.  

What qualifications and training will I receive?

During the MA programme you will be working towards achieving an SVQ 2 in Business & Administration.

You will find more detail on the training and education components of this apprenticeship in the Candidate Information Pack

How long will the Apprenticeship last?

This apprenticeship will last for two Years.

When will this Apprenticeship start?

We anticipate that successful candidates will commence employment (subject to the length of time it takes to complete individual pre employment checks) by June 2017.

What happens a the end of the Apprenticeship?

All candidates who successfully complete all elements of the NHS Greater Glasgow and Clyde Modern Apprenticeship Programme will move into permanent employment within the organisation.

How much will I be paid and how many hours a week will I work?

NHS Greater Glasgow an Clyde is a Living Wage Employer and this Modern Apprenticeship will pay you a minimum of £16,086 per year (£8.25 per hour)

You will work a 37.5 hour week.

As an employee of Greater Glasgow and Clyde you will also be entitled to all the benefits that our staff receive including a minimum of 27 days paid annual leave, an additional 8 days paid public holidays and enrolment in the NHS Scotland Pension Scheme.

How can I find out more about this Apprenticeship?

If you meet the selection criteria we would encourage you to attend an information session.  These are not mandatory for applicants but it is your opportunity to speak to the  Team and find out more about the MA programme.



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Last Updated: 23 March 2017