Line managers complete all sections of the Retiral Gift Voucher Application, including providing (or obtaining) a relevant management signature for Section D.
Endowments cannot process any application sent directly to them before it has been countersigned by HR. In order for HR do the requisite checks and countersign the form, line managers can send it to the HR Support and Advice Unit by either of the following methods:
Completed forms will then be checked, counter-signed and automatically sent by HR straight to Endowments on the line manager's behalf. If there is any issue with the processing the application HR will contact the manager first to discuss.
Endowments Section process vouchers and contact the line manager to arrange collection from Endowments Section, Finance Department, Caledonia House 140 Fifty Pitches Road, Cardonald Glasgow G51 4ED for presentation to the employee.
Should the employee choose not to have a presentation, the line manager must arrange for the vouchers to be delivered to the employee before the retirement date accompanied by a suitable letter.
For more information please see Board Retiral Gift Guidance.