Attendance Management Clinics

The below schedule details a number of Attendance Management Clinics in each of the main sites within NHS Greater Glasgow & Clyde, for Acute Services and Facilities. It has available slots for managers to secure an allocation regarding time, date and HR support.

For areas which do not have clinics arranged, each case will be allocated by the HR Team Lead within the HR Support and Advice Unit and an appropriate HR Representative will be in touch to arrange a suitable time for the meetings required.

Who should you book onto an Attendance Management Clinic?

Employees who have complex 4 episodes of absence, i.e. are currently on a live warning on or above 1^st Written Warning, or have reached the 28 day trigger should be booked into available slots. These are cases generally seen by local management (Senior Charge Nurses, Team Leads, etc) and HR Assistants will be in attendance for support.

More complex and highly sensitive cases which are appropriate to be seen by more senior management (Lead Nurses, AHP Team Leads, Lead Clinicians etc) supported by HR Advisors will be allocated individual meetings through the case management referral system.

Please note that for non-complex 4 episodes of absence cases, line managers do not routinely require to be supported by HR. Therefore, there is no requirement to book an Attendance Management Clinic slot. Managers should follow the guidance within the Attendance Management Support Documentation pack on HR Connect and arrange to meet with the employee for a Formal Absence Review Meeting.

If you are already being supported by an HR Practitioner for an ongoing case, you do not need to contact the HR Support and Advice Unit to book a slot. Contact the HR Practitioner already involved and they will coordinate a meeting with you.

For new absence cases requiring HR support at meetings, you do need to contact the HRSAU to book staff into the clinics.

What are the key tasks you need to do to access the attendance management clinics?

Look at the schedule of dates and pick a couple of dates that would suit for your meeting(s). You may not get your first choice due to the finite number of slots available in each clinic.

Contact the HR Support and Advice Unit, on 0141 278 2700 (option 2, to advise that you require HR Support for Formal Absence Review meeting(s).

Provide information in order for a Case Management Referral Form to be completed – details of the employee and their specific absence case.
Agree the date and venue that suits and is available. You will be advised of the HR Practitioner who will be present for the chosen clinic along with the venue which has been pre-booked.
Send the appropriate Formal Absence Review invite letter to the employee (please refer to the Attendance Management Support Documentation for a template letter).
Ensure that the employee will have at least 5 working days notice from receipt of the Formal Absence Review invite letter to arrange appropriate representation.
Email a copy of the Formal Absence Review invite letter to the appropriate HR Representative supporting you at the clinic, along with any other relevant information.

Attendance Management clinics are aligned to HRSAU Team Clusters. Details of which Sector/Directorates/Partnerships come under which cluster is below:

Cluster 1	Cluster 2	Cluster 3
North Sector	South Sector	Corporate
South Clyde Sector	Regional Services	Facilities
Diagnostic Services	Woman & Childrens	Pharmacy
		Partnerships

Please note if you are unable to attend a clinic date within your cluster and a date in another cluster is more suitable (with the exception of cluster 3) please speak to a member of the HR Support and Advice Team.

Beatson West of Scotland Cancer Centre

September 2019

Cluster 2
9^th September 2019	13.00 hrs – 16.00 hrs	LL301a, Level 3, BWoSCC
25^th September 2019	09.30 hrs – 12.30 hrs	LL301a, Level 3 BWoSCC

October 2019

Cluster 2
8^th October 2019	13.00 hrs – 16.00 hrs	LL301a, Level 3, BWoSCC
21^st October 2019	09.30 hrs – 12.30 hrs	LL301a, Level 3 BWoSCC

November 2019

Cluster 2
8^th November 2019	13.00 hrs – 16.00 hrs	LL301a, Level 3, BWoSCC
19^th November 2019	09.30 hrs – 12.30 hrs	LL301a, Level 3 BWoSCC

December 2019

Cluster 2
6^th December 2019	13.00 hrs – 16.00 hrs	LL301a, Level 3, BWoSCC
18^th December 2019	09.30 hrs – 12.30 hrs	LL301a, Level 3 BWoSCC

Glasgow Royal Infirmary

September 2019

Cluster 1
4^th September 2019	08.30 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
6^th September 2019	09.00 hrs – 13.00 hrs	Video Conferencing Room, Lister Building
10^th September 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building
12^th September 2019	08.00 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
18^th September 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building
20^th September 2019	08.30 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
25^th September 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building

Cluster 2
6^th September 2019	13.00 hrs – 16.00 hrs	Video Conference Room, Lister Building
17^th September 2019	13.00 hrs – 16.00 hrs	Video Conference Room, Lister Building

October 2019

Cluster 1
4^th October 2019	08.30 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
9th October 2019	08.30 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
11th October 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building
17th October 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building
22nd October 2019	09.00 hrs – 15.30 hrs	Conference Room, Centre Block
24th October 2019	08.30 hrs – 15.00 hrs	Conference Room, Centre Block
29th October 2019	09.00 hrs – 13.00 hrs	Conference Room, Centre Block

Cluster 2
14^th October 2019	09:00 hrs – 12:00 hrs	Video Conference Room
28^th October 2019	13.00 hrs – 16.00 hrs	Video Conference Room

November 2019

Cluster 1
1st November 2019	08.30 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
6th November 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building
8th November 2019	08.30 hrs – 12.30 hrs	Video Conferencing Room, Lister Building
11th November 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building
14th November 2019	08.30 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
20th November 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building
22nd November 2019	08.30 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
27^th November 2019	08.30 hrs – 12.30 hrs	Video Conferencing Room, Lister Building

Cluster 2
13^th November 2019	09:00 hrs – 12:00 hrs	Video Conference Room
26^th November 2019	13.00 hrs – 16.00 hrs	Video Conference Room

December 2019

Cluster 1
3rd December 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building
6th December 2019	08.30 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
12th December 2019	09.00 hrs – 15.30 hrs	Video Conferencing Room, Lister Building
18th December 2019	08.30 hrs – 15.00 hrs	Video Conferencing Room, Lister Building
23rd December 2019	09.00 hrs – 12.00 hrs	Video Conferencing Room, Lister Building

Cluster 2
9^th December 2019	09:00 hrs – 12:00 hrs	Video Conference Room

Inverclyde Royal Hospital

September 2019

Cluster 1
10th September 2019	08:30 hrs – 15:00 hrs	Seminar Room 1, Education Centre
26th September 2019	08.30 hrs - 15.00 hrs	Seminar Room 1, Education Centre

October 2019

Cluster 1
7th October 2019	08:30 hrs – 15:00 hrs	First Floor Meeting Room, Education Centre
24th October 2019	08.30 hrs - 15.00 hrs	Seminar Room 1, Education Centre

November 2019

Cluster 1
5th November 2019	09:00 hrs – 16:00 hrs	Seminar Room 1, Education Centre
19th November 2019	08.30 hrs - 15.00 hrs	Seminar Room 1, Education Centre

December 2019

Cluster 1
3rd December 2019	08.30 hrs - 15.00 hrs	Seminar Room 1, Education Centre
19th December 2019	09:00 hrs – 16:00 hrs	Seminar Room 1, Education Centre

QEUH

September 2019

Cluster 2

3^rd September 2019	13:00 hrs – 16:00 hrs	Seminar Room, 1^st Floor, Langlands Building
5^th September 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
12^th September 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
17^th September 2019	09.30 hrs – 12.30 hrs	Seminar Room, 1^st Floor, Langlands Building
19^th September 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
26^th September 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0

October 2019

3^rd October 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
8^th October 2019	13:00 hrs – 16:00 hrs	Seminar Room, 1^st Floor, Langlands Building
10^th October 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
15^th October 2019	09:30 hrs – 12:30 hrs	Seminar Room, 1^st Floor, Langlands Building
17^th October 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
24^th October 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
29^th October 2019	13:00 hrs – 16:00 hrs	Seminar Room, 1^st Floor, Langlands Building
31^st October 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0

November 2019

7^th November 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
12^th November 2019	09:30 hrs – 12:30 hrs	Seminar Room, 1^st Floor, Langlands Building
14^th November 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
21^st November 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0
26^th November 2019	13:00 hrs – 16:00 hrs	Seminar Room, 1^st Floor, Langlands Building
28^th November 2019	09:00 hrs – 16:00 hrs	OPD 063, Seminar Room, Level 0

December 2019

12^th December 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

Royal Alexandra Hospital

September 2019

Cluster 1
2nd September 2019	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building
13th September 2019	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building
17th September 2019	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building
27^th September 2019	08.30 hrs – 15.00 hrs	Estates Meeting Room, Estates Building

October 2019

2nd October 2019	09.00 hrs - 16.00 hrs	Estates Meeting Room, Estates Building
10th October 2019	09.00 hrs - 16.00 hrs	Estates Meeting Room, Estates Building
15th October 2019	08.30 hrs - 15.00 hrs	Level 2 North ECMS Meeting Room
24th October 2019	09.00 hrs - 16.00 hrs	Level 2 North ECMS Meeting Room
30^th October 2019	09.00 hrs - 16.00 hrs	Level 2 North ECMS Meeting Room

November 2019

Cluster 1
4th November 2019	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building
13th November 2019	09.00 hrs - 16.00 hrs	Estates Meeting Room, Estates Building
21st November 2019	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building
26^th November 2019	09.00 hrs – 16.00 hrs	Estates Meeting Room, Estates Management Building

December 2019

Cluster 1
5th December 2019	09.00 hrs - 16.00 hrs	Estates Meeting Room, Estates Building
12th December 2019	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building
17th December 2019	09.00 hrs - 16.00 hrs	Level 2 North ECMS Meeting Room
26^th November 2019	09.00 hrs – 16.00 hrs	Estates Meeting Room, Estates Management Building

NHS Greater Glasgow and Clyde

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Attendance Management Clinics

Cluster 1

Cluster 2

Cluster 3

Beatson West of Scotland Cancer Centre

September 2019

Cluster 2

October 2019

Cluster 2

November 2019

Cluster 2

December 2019

Cluster 2

Glasgow Royal Infirmary

September 2019

Cluster 1

Cluster 2

October 2019

Cluster 1

Cluster 2

November 2019

Cluster 1

Cluster 2

December 2019

Cluster 1

Cluster 2

Inverclyde Royal Hospital

September 2019

Cluster 1

October 2019

Cluster 1

November 2019

Cluster 1

December 2019

Cluster 1

QEUH

September 2019

Cluster 2

October 2019

November 2019

December 2019

Royal Alexandra Hospital

September 2019

Cluster 1

October 2019

November 2019

Cluster 1

December 2019

Cluster 1