Attendance Management Clinics

The below schedule details a number of Attendance Management Clinics’ in each of the main sites within NHS Greater Glasgow & Clyde, for Acute Services and Facilities. It has available slots for managers to secure an allocation regarding time, date and HR support.

For areas which do not have clinics arranged, each case will be allocated by the HR Team Lead within the HR Support and Advice Unit and an appropriate HR Representative will be in touch to arrange a suitable time for the meetings required.

Who should you book onto an Attendance Management Clinic?

Employees who have complex 4 episodes of absence, i.e. are currently on a live warning on or above 1^st Written Warning, or have reached the 28 day trigger should be booked into available slots. These are cases generally seen by local management (Senior Charge Nurses, Team Leads, etc) and HR Assistants will be in attendance for support.

More complex and highly sensitive cases which are appropriate to be seen by more senior management (Lead Nurses, AHP Team Leads, Lead Clinicians etc) supported by HR Advisors will be allocated individual meetings through the case management referral system.

Please note that for non-complex 4 episodes of absence cases, line managers do not routinely require to be supported by HR. Therefore, there is no requirement to book an Attendance Management Clinic slot. Managers should follow the guidance within the Attendance Management Support Documentation pack on HR Connect and arrange to meet with the employee for a Formal Absence Review Meeting.

If you are already being supported by an HR Practitioner for an ongoing case, you do not need to contact the HR Support and Advice Unit to book a slot. Contact the HR Practitioner already involved and they will coordinate a meeting with you.

For new absence cases requiring HR support at meetings, you do need to contact the HRSAU to book staff into the clinics.

What are the key tasks you need to do to access the attendance management clinics?

Look at the schedule of dates and pick a couple of dates that would suit for your meeting(s). You may not get your first choice due to the finite number of slots available in each clinic.

Contact the HR Support and Advice Unit, on 0141 278 2700, to advise that you require HR Support for Formal Absence Review meeting(s).

Provide information in order for a Case Management Referral Form to be completed – details of the employee and their specific absence case.
Agree the date and venue that suits and is available. You will be advised of the HR Practitioner who will be present for the chosen clinic along with the venue which has been pre-booked.
Send the appropriate Formal Absence Review invite letter to the employee (please refer to the Attendance Management Support Documentation for a template letter).
Ensure that the employee will have at least 5 working days notice from receipt of the Formal Absence Review invite letter to arrange appropriate representation.
Email a copy of the Formal Absence Review invite letter to the appropriate HR Representative supporting you at the clinic, along with any other relevant information.

Attendance Management clinics are aligned to HRSAU Team Clusters. Details of which Sector/Directorates/Partnerships come under which cluster is below:

Cluster 1	Cluster 2	Cluster 3

North Sector	South Sector	Corporate
South Clyde Sector	Regional Services	Facilities
Diagnostic Services	Woman & Childrens	Pharmacy
		Partnerships

Please note if you are unable to attend a clinic date within your cluster and a date in another cluster is more suitable (with the exception of cluster 3) please speak to a member of the HR Support and Advice Team.

Beatson West of Scotland Cancer Centre

September 2018

Cluster 2
5th September 2018	09.00 hrs - 12.00 hrs	LL301a, Level 3, BWoSCC
21st September 2018	13.00 hrs - 16.00 hrs	LL301a, Level 3, BWoSCC

October 2018

Cluster 2
2nd October 2018	09.00 hrs - 12.00 hrs	LL301a, Level 3, BWoSCC
15th October 2018	13.00 hrs - 16.00 hrs	LL301a, Level 3, BWoSCC
31st October 2018	09.00 hrs - 12.00 hrs	LL301a, Level 3, BWoSCC

November 2018

Cluster 2
12th November 2018	13.00 hrs - 16.00 hrs	LL301a, Level 3, BWoSCC
28th November 2018	09.00 hrs - 12.00 hrs	LL301a, Level 3, BWoSCC

December 2018

Cluster 2
10th December 2018	13.00 hrs - 16.00 hrs	LL301a, Level 3, BWoSCC

Glasgow Royal Infirmary

September 2018

Cluster 1
4th September 2018	09.00 hrs – 15:30 hrs	Small Seminar Room, MacEwan Bldg, 3^rd Floor
10th September 2018	08.30 hrs - 15.00 hrs	Small Seminar Room, MacEwan Bldg, 3^rd Floor
14^th September 2018	08:30 hrs – 15:00 hrs	Video Conference Room, Lister Building
26^th September 2018	08:30 hrs – 15:00 hrs	Small Seminar Room, MacEwan Bldg, 3^rd Floor

Cluster 2
12th September 2018	09.00 hrs - 12.00 hrs	Video Conference Room, Lister Building
27th September 2018	13.00 hrs - 16.00 hrs	Video Conference Room, Lister Building

October 2018

Cluster 1
8th October 2018	09.00 hrs – 15:30 hrs	Video Conference Room, Lister Building
11th October 2018	08:30 hrs – 15:00 hrs	Video Conference Room, Lister Building
18^th October 2018	08:30 hrs – 15:00 hrs	Video Conference Room, Lister Building
23^rd October 2018	09:00 hrs – 15:30 hrs	Small Seminar Room, MacEwan Bldg, 3^rd Floor
26^th October 2018	08:30 hrs – 15:00 hrs	Video Conference Room, Lister Building
30^th October 2018	09:00 hrs – 15:30 hrs	Conference Room, Centre Block

Cluster 2
10th October 2018	09.00 hrs - 12.00 hrs	Video Conference Room, Lister Building
23rd October 2018	09.00 hrs - 12.00 hrs	Video Conference Room, Lister Building

November 2018

Cluster 1
1^st November 2018	08:30 hrs – 15:00 hrs	Conference Room, Centre Block
5^th November 2018	12:30 hrs – 15:30 hrs	Video Conference Room, Lister Building
9^th November 2018	08:30 hrs – 15:00 hrs	Video Conference Room, Lister Building
13^th November 2018	09:00 hrs – 15:30 hrs	Seminar Room 4, St Mungo Building
15^th November 2018	08:30 hrs – 15:00 hrs	Video Conference Room, Lister Building
19^th November 2018	09:00 hrs – 15:30 hrs	Video Conference Room, Lister Building
23^rd November 2018	08:30 hrs – 15:00 hrs	Video Conference Room, Lister Building
28^th November 2018	09:00 hrs – 12:30 hrs	Video Conference Room, Lister Building
Cluster 2
5th November 2018	09.00 hrs - 12.00 hrs	Video Conference Room, Lister Building
20th November 2018	13.00 hrs - 16.00 hrs	Video Conference Room, Lister Building

December 2018

Cluster 1
4^th December 2018	09:00 hrs – 15:30 hrs	Video Conference Room, Lister Building
10^th December 2018	09:00 hrs – 15:30 hrs	Seminar Room 4, St Mungo Building
13^th December 2018	08:30 hrs – 15:00 hrs	Video Conference Room, Lister Building
18^th December 2018	09:00 hrs – 15:30 hrs	Seminar Room 4, St Mungo Building
21^st December 2018	08:30 hrs – 15:00 hrs	Video Conference Room, Lister Building
Cluster 2
5th December 2018	09.00 hrs - 12.00 hrs	Video Conference Room, Lister Building
18th December 2018	13.00 hrs - 16.00 hrs	Video Conference Room, Lister Building

Inverclyde Royal Hospital

September

Cluster 1
5th September 2018	08:30 hrs – 15:00 hrs	Seminar Room 1, Education Centre
20^th September 2018	08.30 hrs - 15.00 hrs	Seminar Room 1, Education Centre

October

Cluster 1
3rd October 2018	08:30 hrs – 15:00 hrs	Seminar Room 1, Education Centre
15^th October 2018	08.30 hrs - 15.00 hrs	Seminar Room 1, Education Centre
30^th October 2018	08:30 hrs – 15:00 hrs	Seminar Room 1, Education Centre

November 2018

Cluster 1
15th November 2018	08:30 hrs – 15:00 hrs	Seminar Room 1, Education Centre
26th November 2018	08.30 hrs - 15.00 hrs	Seminar Room 1, Education Centre

December 2018

Cluster 1
10th December 2018	08:30 hrs – 15:00 hrs	Seminar Room 1, Education Centre
19th December 2018	08.30 hrs - 15.00 hrs	Seminar Room 1, Education Centre

QEUH

September 2018

Cluster 2
6th September 2018	10.30 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
10th September 2018	13.30 hrs - 16.30 hrs	Seminar Room, 1st Floor, Langlands Building

20th September 2018	10.30 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
25th September 2018	13.30 hrs - 16.30 hrs	Seminar Room, 1st Floor, Langlands Building
27th September 2018	09.00 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room

October 2018

Cluster 2
4th October 2018	10.30 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
8th October 2018	13.30 hrs - 16.30 hrs	Seminar Room, 1st Floor, Langlands Building
11th October 2018	09.00 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
18th October 2018	10.30 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
22nd October 2018	13.30 hrs - 16.30 hrs	Seminar Room, 1st Floor, Langlands Building
25th October 2018	09.00 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room

November 2018

Cluster 2
1st November 2018	10.30 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
5th November 2018	13.30 hrs - 16.30 hrs	Seminar Room, 1st Floor, Langlands Building
8th November 2018	09.00 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
15th November 2018	10.30 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
19th November 2018	13.30 hrs - 16.30 hrs	Seminar Room, 1st Floor, Langlands Building
22nd November 2018	09.00 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
29th November 2018	10.30 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room

December 2018

Cluster 2
4th December 2018	13.30 hrs - 16.30 hrs	Seminar Room, 1st Floor, Langlands Building
6th December 2018	09.00 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
13th December 2018	10.30 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room
17th December 2018	13.30 hrs - 16.30 hrs	Seminar Room, 1st Floor, Langlands Building
20th December 2018	09.00 hrs - 17.00 hrs	Level 0, OPD-063 Seminar Room

Royal Alexandra Hospital

September 2018

Cluster 1
5^th September 2018	08.30 hrs - 15.00 hrs	Labs Seminar Room, Labs Building
14^th September 2018	08.30 hrs - 15.00 hrs	Labs Seminar Room, Labs Building
18^th September 2018	08.30 hrs - 15.00 hrs	Labs Seminar Room, Labs Building

October 2018

Cluster 1
3rd October 2018	08.30 hrs - 15.00 hrs	Labs Seminar Room, Labs Building
12th October 2018	08.30 hrs - 15.00 hrs	Boardroom
17th October 2018	08.30 hrs - 15.00 hrs	Labs Seminar Room, Labs Building
25^th October 2018	08:30 hrs – 15:00 hrs	Labs Seminar Room, Labs Building

November 2018

Cluster 1
8th November 2018	08.30 hrs - 15.00 hrs	No central room available
12th November 2018	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building
22nd November 2018	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building

December 2018

Cluster 1
3rd December 2018	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building
13th December 2018	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building
18^th December 2018	08.30 hrs - 15.00 hrs	Estates Meeting Room, Estates Building

NHS Greater Glasgow and Clyde

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Attendance Management Clinics

Cluster 1

Cluster 2

Cluster 3