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Attendance Management Clinics

The below schedule details a number of Attendance Management Clinics in each of the main sites within NHS Greater Glasgow & Clyde, for Acute Services and Facilities. It has available slots for managers to secure an allocation regarding time, date and HR support.

For areas which do not have clinics arranged, each case will be allocated by the HR Team Lead within the HR Support and Advice Unit and an appropriate HR Representative will be in touch to arrange a suitable time for the meetings required.

Who should you book onto an Attendance Management Clinic?

Employees who have complex 4 episodes of absence, i.e. are currently on a live warning on or above 1st Written Warning, or have reached the 28 day trigger should be booked into available slots. These are cases generally seen by local management (Senior Charge Nurses, Team Leads, etc) and HR Assistants will be in attendance for support.

More complex and highly sensitive cases which are appropriate to be seen by more senior management (Lead Nurses, AHP Team Leads, Lead Clinicians etc) supported by HR Advisors will be allocated individual meetings through the case management referral system.

Please note that for non-complex 4 episodes of absence cases, line managers do not routinely require to be supported by HR. Therefore, there is no requirement to book an Attendance Management Clinic slot. Managers should follow the guidance within the Attendance Management Support Documentation pack on HR Connect and arrange to meet with the employee for a Formal Absence Review Meeting.

If you are already being supported by an HR Practitioner for an ongoing case, you do not need to contact the HR Support and Advice Unit to book a slot. Contact the HR Practitioner already involved and they will coordinate a meeting with you.

For new absence cases requiring HR support at meetings, you do need to contact the HRSAU to book staff into the clinics.

What are the key tasks you need to do to access the attendance management clinics?

Look at the schedule of dates and pick a couple of dates that would suit for your meeting(s). You may not get your first choice due to the finite number of slots available in each clinic.

Contact the HR Support and Advice Unit, on 0141 278 2700 (option 2, to advise that you require HR Support for Formal Absence Review meeting(s).

  • Provide information in order for a Case Management Referral Form to be completed – details of the employee and their specific absence case.
  • Agree the date and venue that suits and is available. You will be advised of the HR Practitioner who will be present for the chosen clinic along with the venue which has been pre-booked.
  • Send the appropriate Formal Absence Review invite letter to the employee (please refer to the Attendance Management Support Documentation for a template letter).
  • Ensure that the employee will have at least 5 working days notice from receipt of the Formal Absence Review invite letter to arrange appropriate representation.
  • Email a copy of the Formal Absence Review invite letter to the appropriate HR Representative supporting you at the clinic, along with any other relevant information.

Attendance Management clinics are aligned to HRSAU Team Clusters. Details of which Sector/Directorates/Partnerships come under which cluster is below:

Cluster 1

Cluster 2

Cluster 3

North Sector

South Sector

Corporate

South Clyde Sector

Regional Services

Facilities

Diagnostic Services

Woman & Childrens

Pharmacy

 

 

Partnerships

Please note if you are unable to attend a clinic date within your cluster and a date in another cluster is more suitable (with the exception of cluster 3) please speak to a member of the HR Support and Advice Team. 

Beatson West of Scotland Cancer Centre

September 2019

Cluster 2

 

 

9th September 2019

13.00 hrs – 16.00 hrs

LL301a, Level 3, BWoSCC

25th September 2019

09.30 hrs – 12.30 hrs

LL301a, Level 3 BWoSCC

 

October 2019

Cluster 2

 

 

 8th October 2019

13.00 hrs – 16.00 hrs

LL301a, Level 3, BWoSCC

21st October 2019

09.30 hrs – 12.30 hrs

LL301a, Level 3 BWoSCC

 

November 2019

Cluster 2

 

 

8th November 2019

13.00 hrs – 16.00 hrs

LL301a, Level 3, BWoSCC

19th November 2019

09.30 hrs – 12.30 hrs

LL301a, Level 3 BWoSCC

 

December 2019

Cluster 2

 

 

6th  December 2019

13.00 hrs – 16.00 hrs

LL301a, Level 3, BWoSCC

18th December 2019

09.30 hrs – 12.30 hrs

LL301a, Level 3 BWoSCC

 

Glasgow Royal Infirmary

September 2019

Cluster 1

 

 

4th September 2019

08.30 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

6th September 2019

09.00 hrs – 13.00 hrs

Video Conferencing Room, Lister Building

10th September 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

12th September 2019

08.00 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

18th September 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

20th September 2019

08.30 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

25th September 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

 

Cluster 2

 

 

6th September 2019

13.00 hrs – 16.00 hrs

Video Conference Room, Lister Building

17th September 2019

13.00 hrs – 16.00 hrs

Video Conference Room, Lister Building

October 2019

Cluster 1

 

 

4th October 2019

08.30 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

9th October 2019

08.30 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

11th October 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

17th October 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

22nd October 2019

09.00 hrs – 15.30 hrs

Conference Room, Centre Block

24th October 2019

08.30 hrs – 15.00 hrs

Conference Room, Centre Block

29th October 2019

09.00 hrs – 13.00 hrs

Conference Room, Centre Block

 

 

 

Cluster 2

 

 

14th October 2019

09:00 hrs – 12:00 hrs

Video Conference Room

28th October 2019

13.00 hrs – 16.00 hrs

Video Conference Room

 November 2019

Cluster 1

 

 

1st November 2019

08.30 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

6th November 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

8th November 2019

08.30 hrs – 12.30 hrs

Video Conferencing Room, Lister Building

11th November 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

14th November 2019

08.30 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

20th November 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

22nd November 2019

08.30 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

27th November 2019

08.30 hrs – 12.30 hrs

Video Conferencing Room, Lister Building

 

 

 

Cluster 2

 

 

13th November 2019

09:00 hrs – 12:00 hrs

Video Conference Room

26th November 2019

13.00 hrs – 16.00 hrs

Video Conference Room

 December 2019

Cluster 1

 

 

3rd December 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

6th December 2019

08.30 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

12th December 2019

09.00 hrs – 15.30 hrs

Video Conferencing Room, Lister Building

18th December 2019

08.30 hrs – 15.00 hrs

Video Conferencing Room, Lister Building

23rd December 2019

09.00 hrs – 12.00 hrs

Video Conferencing Room, Lister Building

 

 

 

Cluster 2

 

 

9th December 2019

09:00 hrs – 12:00 hrs

Video Conference Room

Inverclyde Royal Hospital

September 2019

Cluster 1

 

 

10th September 2019

08:30 hrs – 15:00 hrs

Seminar Room 1, Education Centre

26th September 2019

08.30 hrs - 15.00 hrs

Seminar Room 1, Education Centre

October 2019

Cluster 1

 

 

7th October 2019

08:30 hrs – 15:00 hrs

First Floor Meeting Room, Education Centre

24th October 2019

08.30 hrs - 15.00 hrs

Seminar Room 1, Education Centre

November 2019

Cluster 1

 

 

5th November 2019

09:00 hrs – 16:00 hrs

Seminar Room 1, Education Centre

19th November 2019

08.30 hrs - 15.00 hrs

Seminar Room 1, Education Centre

December 2019

Cluster 1

 

 

3rd December 2019

08.30 hrs - 15.00 hrs

Seminar Room 1, Education Centre

19th December 2019

09:00 hrs – 16:00 hrs

Seminar Room 1, Education Centre

QEUH

September 2019

 Cluster 2

3rd September 2019

13:00 hrs – 16:00 hrs

Seminar Room, 1st Floor, Langlands Building

5th September 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

12th September 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

17th September 2019

09.30 hrs – 12.30 hrs

Seminar Room, 1st Floor, Langlands Building

19th September 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

26th September 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

October 2019

3rd October 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

8th October 2019

13:00 hrs – 16:00 hrs

Seminar Room, 1st Floor, Langlands Building

10th October 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

15th October 2019

09:30 hrs – 12:30 hrs

Seminar Room, 1st Floor, Langlands Building

17th October 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

24th October 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

29th October 2019

13:00 hrs – 16:00 hrs

Seminar Room, 1st Floor, Langlands Building

31st October 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

November 2019

7th November 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

12th November 2019

09:30 hrs – 12:30 hrs

Seminar Room, 1st Floor, Langlands Building

14th November 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

21st November 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

26th November 2019

13:00 hrs – 16:00 hrs

Seminar Room, 1st Floor, Langlands Building

28th November 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

December 2019

12th December 2019

09:00 hrs – 16:00 hrs

OPD 063, Seminar Room, Level 0

Royal Alexandra Hospital 

September 2019

Cluster 1

 

 

2nd September 2019

08.30 hrs - 15.00 hrs

Estates Meeting Room, Estates Building

13th September 2019

08.30 hrs - 15.00 hrs

Estates Meeting Room, Estates Building

17th September 2019

08.30 hrs - 15.00 hrs

Estates Meeting Room, Estates Building

27th September 2019

08.30 hrs – 15.00 hrs

Estates Meeting Room, Estates Building

October 2019

2nd October 2019

09.00 hrs - 16.00 hrs

Estates Meeting Room, Estates Building

10th October 2019

09.00 hrs - 16.00 hrs

Estates Meeting Room, Estates Building

15th October 2019

08.30 hrs - 15.00 hrs

Level 2 North ECMS Meeting Room

24th October 2019

09.00 hrs - 16.00 hrs

Level 2 North ECMS Meeting Room

30th October 2019

09.00 hrs - 16.00 hrs

Level 2 North ECMS Meeting Room

November 2019

Cluster 1

 

 

4th November 2019

08.30 hrs - 15.00 hrs

Estates Meeting Room, Estates Building

13th November 2019

09.00 hrs - 16.00 hrs

Estates Meeting Room, Estates Building

21st November 2019

08.30 hrs - 15.00 hrs

Estates Meeting Room, Estates Building

26th November 2019

09.00 hrs – 16.00 hrs

Estates Meeting Room, Estates Management Building

December 2019

Cluster 1

 

 

5th December 2019

09.00 hrs - 16.00 hrs

Estates Meeting Room, Estates Building

12th December 2019

08.30 hrs - 15.00 hrs

Estates Meeting Room, Estates Building

17th December 2019

09.00 hrs - 16.00 hrs

Level 2 North ECMS Meeting Room

26th November 2019

09.00 hrs – 16.00 hrs

Estates Meeting Room, Estates Management Building