A Comprehensive Guide to Attendance Management
TOOLS & RESOURCES
Letters Templates
This section contains a range of template letters used in conjunction with the policy and the management guidance (which details which template to use for each part of the process).
Please contact the HR Support and Advice Unit if you require advice or clarification in the application of these templates.
Letter Templates
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01 - Failure to comply with absence reporting procedures template
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02 - Failure to comply with absence reporting procedure 2nd letter
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03 - Non Submission of Fit Note template 1st letter
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04 - Non Submission of Fit Note 2nd Letter template
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05 - Invite To Disciplinary Hearing failure to follow process or non submission of fit note)
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06 - Invite to rescheduled Disciplinary Hearing (failure to follow process) template
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07 - Invite to Formal Absence Review Meeting (Frequent Absences) template
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08 - Failure to Attend Formal Absence Review Meeting (Frequent Absences) template
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09 - Outcome of Formal Absence Review Meeting (Frequent Absences) template
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10 - Attendance Disciplinary Action Referral - Not proceeding to a Disciplinary Hearing
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11 - Invite to Disciplinary Hearing (reached trigger points) template
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12 - Invite to Rescheduled Disciplinary Hearing (reached trigger point or breached warning) template
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13 - Outcome of disciplinary hearing - breached triggers or warning template
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14 - Invite to formal absence review - long-term absence template
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15 - Failure to attend formal absence review - long-term absence template
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16 - Outcome of formal absence review - long-term absence template
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17 - Invite to final review meeting template
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18 - Final review outcome letter template
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19 - Outcome of formal absence review meeting to discuss termination on grounds of continuing incapacity
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20 - Outcome of termination of contract - manager with authority to dismiss
In this section...
- Case Studies
- Clinics
- FAQs
- Flowcharts
- Forms
- Letter Templates
- Useful Links
