Department Name
Directorate
Address 1
Address 2
Address 3
Post Code

PRIVATE & CONFIDENTIAL

NAME
ADDRESS1
ADDRESS2
ADDRESS3
POST CODE

Date:	DATE
Ref No:	
Direct Line:	Number
Email:
Contact:	NAME	
Dear Employee Title/Forename/Surname,

Dignity at Work Notification - Respondent

I have received a Dignity at Work Complaint Notification dated [insert date] submitted by [Complainant's Name].  This complaint is in relation to you and has been submitted under the NHS Greater Glasgow and Clyde Dignity at Work Policy which can be accessed via HR Connect. If you are unable to access the policy please contact me and I will ensure a copy is provided. 

As discussed, I will appoint a joint investigation panel (JIP) to investigate this complaint.  The JIP will consist of a nominated Manager, Human Resources Representative and a Trade Union/Professional Organisation Representative.  The chair of this panel will be the nominated manager.

The allegation to be investigated is summarised below:

[Insert summary of allegation/s]

The JIP will investigate this complaint and provide me with a report of the findings at the conclusion of the investigation.  Possible outcomes following the investigation include:

•	No evidence of bullying found, no interventions recommended;
•	No evidence of bullying found, however the matter requires consideration for a suitable development intervention such as training, mentoring or coaching;
•	Evidence supports allegations of bullying

The JIP chair will write to you in due course to confirm the members of the investigation panel and arrange to meet with you.

[Delete if not applicable]: While the investigation is carried out I have arranged for alternative working arrangements to be put in place whereby you and your colleague will be based in different work locations.

I would advise that given the sensitive nature of this investigation, you should refrain from discussing this issue with other colleagues.  

[If applicable]: A management referral has been made to Occupational Health Service for you. 

[or]: You may also wish to access support from our Occupational Health Service, including counselling while this process is underway.  If so, the telephone number is 0141 201 0600. [If applicable: You may also wish to access further support through [details]. 

You may also find it beneficial to seek support and guidance from your Trade Union/Professional Organisation representative.

In the meantime, if you have any queries please do not hesitate to contact me on [phone number].  

Yours sincerely,

[Commissioning Manager's Name]
[Commissioning Manager's Job Title]