Department Name
Directorate
Address 1
Address 2
Address 3
Post Code

PRIVATE & CONFIDENTIAL

NAME
ADDRESS1
ADDRESS2
ADDRESS3
POST CODE
	
Date:	DATE
Ref No:	
Direct Line:	Number
Email:
Contact:	NAME	

Dear Employee Title/Forename/Surname,

Dignity at Work Complaint: Investigation Invite - Complainant	

I refer to the letter dated [insert date]regarding the complaint you have submitted in relation to [Insert Respondent's Name And Job Title]. As previously advised, this matter will be formally investigated in accordance with NHS GG&C Dignity at Work Policy, a copy of which can be accessed via HR Connect on NHS GGC website. If you are unable to access the policy please contact me and I will ensure a copy is provided.  
  
The investigation will be undertaken by a joint investigation panel (JIP) comprising of [Insert Names And Job Titles Of JIP Panel].

I now write to invite you to attend an investigatory meeting in order to discuss your complaint further.  The meeting arrangements are as follows:

Date:	
Time:	
Location:	

You are entitled to be accompanied by a recognised accredited Trade Union/ Professional Organisation representative, colleague, friend or relative not acting in a legal capacity. If you would like to be accompanied by someone other than those listed above, please contact me to discuss this further. I must advise that it is your responsibility to arrange your representation. 

The purpose of the meeting is to gather all the relevant facts relating to the allegations you have outlined in your complaint as summarised below:

[insert summary of allegations as written on commissioning manager's letter].

The JIP will also interview any potential witnesses to the alleged incident(s) to which you refer in your complaint, and ask them to provide a signed and dated written statement.  We will have an opportunity to confirm any other potential witnesses when we meet. In addition, to this I will also be required to interview [Insert Name And Job Title Of Respondent] against whom the allegation has been made.  

Upon conclusion of the investigation your statement and any other information obtained through the investigatory process will be shared with [Insert Name And Job Title Of Respondent And Name Of Their Representative And The Organisation They Are Associated With].

Dependant on the outcome of the investigation should the matter subsequently proceed to a Disciplinary Hearing, your statement, along with any other information obtained, may be used as evidence.  I must also advise you that such evidence will be provided to any employees subject to a disciplinary process as a consequence of the investigation and they may also be asked to attend a hearing.

It is the intention that the investigatory process will be concluded as soon as possible.  Following which, you will be advised as to whether the matter will proceed to a Disciplinary Hearing.

As previously mentioned, given the sensitive nature of this investigation, you should refrain from discussing this issue with other colleagues.  

[If applicable: A management referral has been made to Occupational Health Service for you. OR You may also wish to access support from our Occupational Health Service, including counselling while this process is underway.  If so, the telephone number is 0141 201 0600. [If applicable: You may also wish to access further support through [details].]  

Please contact [Insert Name And Job Title] on [insert telephone contact number] by [insert date] to confirm that you will attend this meeting.  Can you please also advise if you will be accompanied at the meeting and by whom.  If for any reason either you or your representative/companion are unable to attend at the specified date/time you must ensure you provide adequate notice of this, so that the meeting may be rearranged.  

In the meantime, please do not hesitate to contact me on  [insert telephone contact number] if you have any questions. 

Yours sincerely,

[Insert Investigating Officer's Name]
[Insert Investigating Officer's Job Title]

Cc:	[Insert JIP Staffside Representative's Name]
[Insert JIP HR Representative's Name]