Department Name
Directorate
Address 1
Address 2
Address 3
Post Code

PRIVATE & CONFIDENTIAL

NAME
ADDRESS1
ADDRESS2
ADDRESS3
POST CODE
	
Date:	DATE
Ref No:	
Direct Line:	Number
Email:
Contact:	NAME	
 
Dear Employee Title/Forename/Surname,

Dignity at Work Complaint: Investigation Invite- Witness

A formal investigation has been commissioned to gather all the relevant facts surrounding a complaint which has been made by [Insert Name And Job Title Of Complainant] against [Insert Name And Job Title Of Complainant][Insert Name And Job Title Of Respondent] within [insert department and location].

This investigation is being undertaken by a Joint Investigation Panel (JIP) in accordance with the NHS Greater Glasgow & Clyde Dignity at Work Policy. A copy of Frequently Asked Questions in relation to attending an investigation meeting as a witness is available via HR Connect on NHS GGC website alongside the policy. If you are unable to access the policy/FAQs please contact me and I will ensure a copy is provided.

You have been identified as a potential witness who may be able to provide information in relation to [summary of allegations as written on Commissioning Manager's letter]. I therefore write to invite you to attend an investigatory meeting on:

Date:	
Time:
Location:

The investigation will be undertaken by a joint investigation panel (JIP) comprising of [Insert Names And Job Title's Of JIP Panel].

You are entitled to be accompanied by a recognised accredited Trade Union/ Professional Organisation representative, colleague, friend or relative not acting in a legal capacity. If you would like to be accompanied by someone other than those listed above, please contact me to discuss this further. I must advise that it is your responsibility to arrange your representation. 

I would ask that you provide a signed and dated written statement detailing any information relating to this investigation.  You may submit your written statement prior to or following our meeting.  You may consult with your representative or companion regarding the content of your statement prior to submitting this.

Upon conclusion of the investigation your statement and any other information obtained through the investigatory process will be shared with [Insert Name And Job Title Of Respondent And Name Of Their Representative And The Organisation They Are Associated With] and [Insert Name And Job Title Of Complainant And Name Of Their Representative And The Organisation They Are Associated With].

I would also like to make you aware that dependant on the outcome of this investigation, should the matter proceed to a Disciplinary Hearing, any information you provide, along with any other information we obtain as part of the investigation, may be used as evidence.  I must also advise you that such evidence will be provided to any employees subject to a disciplinary process as a consequence of the investigation and you may also be asked to attend a hearing as a witness.

Due to the sensitive nature of this investigation you should refrain from discussing this investigation with your colleagues.  

Please contact [Insert Contact Name] on [insert contact telephone number] by [insert date] to confirm your attendance at the meeting and, if applicable, who you will be accompanied by.  

If for any reason either you or your representative/companion is unable to attend at the specified time you must ensure you give me adequate notice of this, so that the meeting may be rearranged.  

In the meantime, if you have any queries please do not hesitate to contact me on [insert contact telephone number].  

Yours sincerely,

[Insert Investigating Officer's Name]
[Insert Investigating Officer's Job Title]

Cc:[Insert JIP Staffside Representative's Name]
      [Insert HR Representative's Name]