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Covid-19 (Coronavirus)

Information and guidance for public, NHSGGC staff, and community-based services.  Hospital visiting restrictions now in place.

Common Staffing Method

The purpose of using the Common Staffing Method is to recommend the number of staff required to ensure safe staffing in a clinical area. The Health and Care (Staffing) (Scotland) Act 2019 provides a list of areas in which the Common Staffing Method is required to be completed on at least an annual basis.

The Common Staffing Method involves taking the following into consideration:

  • Patient needs
  • Measures of Quality
  • Workload and Workforce Planning Tools (if available)
  • Professional Judgement Tool
  • Local Context
  • Current staffing levels and any vacancies
  • Appropriate clinical advice
  • Possible impacts on other clinical areas
  • Any risks or escalated issues identified within the clinical area
  • The skills and levels of experience of current staff
  • Relevant comments from patients, their families, or other individuals with a personal interest in their healthcare

The information above should equip the professional lead in any clinical area to fully understand what the staffing requirement is and how that relates to current staffing levels. The resulting recommendation could be to change staffing levels, or conduct a review of working practices, or any other measure that is considered appropriate given the available evidence.

Communication with staff should be clear and consistent in order to ensure that the Common Staffing Method is supported and conducted properly. The goal of this process is to ensure that suitably qualified and competent individuals, from such a range of professional disciplines as necessary, are working in such numbers as are appropriate for the health, wellbeing and safety of patients, the provision of safe and high-quality health care, and in so far as it affects either of those matters, the wellbeing of staff.

 

Clinical Areas in scope

The areas in which the Common Staffing Method should be used annually are described in the following grid, taken from the Health and Care (Staffing) (Scotland) Act 2019, which is subject to change by ministerial guidance:

Type of health care Location Employees

Adult inpatient provision

Hospital wards with 17 occupied beds or more on average

Registered nurses

Clinical nurse specialist provision

Hospitals

Registered nurses who work as clinical nurse specialists

Community settings

Community nursing provision

Community settings

Registered nurses

Community children's nursing provision

Community settings

Registered nurses

Emergency care provision

Emergency departments in hospitals

Registered nurses

Medical practitioners

Maternity provision

Hospitals

Registered midwives

Community settings

Mental health and learning disability provision

Mental health units in hospitals

Registered nurses

Learning disability units in hospitals

Neonatal provision

Neonatal units in hospitals

Registered midwives

Registered nurses

Paediatric inpatient provision

Paediatric wards in hospitals

Registered nurses

Small ward provision

Hospital wards with 16 occupied beds or fewer on average

Registered nurses

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