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Information and guidance for public, NHSGGC staff, and community-based services.  Hospital visiting restrictions now in place.

Records Management Plan



The Public Records (Scotland) Act 2011 requires Scottish Public Authorities, subject to the Act, to prepare and submit a Records Management Plan to be agreed by the Keeper of the Records of Scotland (the Keeper).  Thereafter, public authorities must manage their records in accordance with the plan.

The Keeper has prepared a Model Records Plan which contains 14 element that the Keeper would expect a Scottish public authority to consider when creating its Records Management Plan.  The 14 elements are:

  1. Senior management responsibility
  2. Records manager responsibility
  3. Records management policy statement
  4. Business classification
  5. Retention schedules
  6. Destruction arrangements
  7. Archiving and transfer arrangements
  8. Information security
  9. Data protection
  10. Business continuity and vital records
  11. Audit trail
  12. Competency framework for records management staff
  13. Review and assessment
  14. Shared information
  15. Public records created or held by third parties

Records Management Plan

NHS Greater Glasgow & Clyde received an invitation to submit a Records Management Plan to the Keeper by 31st March 2016.

The Records Management Plan was submitted to the Keeper for consideration and has now been agreed by the Keeper of the Records of Scotland.  A copy of it can be downloaded:

NHS Greater Glasgow & Clyde Records Management Plan

NRS Assessment Report

Progress Update Review (PUR) Interim Report - April 2019


For any queries relating to NHS Greater Glasgow & Clyde's Record Management Plan please contact:
The Information Governance Department
Tel: 0141 355 2059
Email: [email protected]

Last Updated: 08 July 2020