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Annual leave

Requesting Annual Leave

All annual leave requests should be submitted via e-mail to :  [email protected] 

  • Requests must be within 7 -10 days notice before the start of annual leave dates.

  • Email requirements for annual leave must include:
    • Your name
    • Date of Birth ( D.O.B )
    • Bank Payroll Number
    • Annual Leave Dates
    • Number of Hours (if hours not stated then balance will be applied)

  • When your annual leave has been processed you will receive email confirmation.

Annual Leave Guidance for Bank workers.

Scottish Government CEL 15 2011: The maximum leave entitlement for bank/casual workers is 28 days (210hrs) pro rata to actual hours worked.
Annual leave is set at 12.07%. Therefore for each 8.29 hours worked 1 hour of paid annual leave is accrued up to a maximum of 210 hours. (CEL 15 2011 can be viewed at www.sehd.scot.nhs.uk)
In order to monitor annual leave entitlement of bank workers, hours accrued will be monitored in accounting periods and given/taken retrospectively. At the end of each quarter a review will be undertaken of the hours worked and entitlement agreed for the following periods:

1st period – 1 April to 30 June – Leave to be taken between 1 July and 30 September

2nd Period – 1 July to 30 September – Leave to be taken between 1 October and 31 December

3rd Period - 1 October to 31 December – Leave to be taken between 1 January and 31 March

4th Period – 1 January to 31 March – Leave to be taken between 1 April and 30 June

Leave may be taken in instalments but only within the accounting period in which it is due. No more than 37.5 hours will be carried forward from the 4th period into the 1st period of a new year. Substantive staff are not permitted to work bank shifts during the first 5.6 weeks of paid annual leave.

Annual leave - Responsibility of Bank Workers

Bank workers must request annual leave within 7 - 10 days notice of dates requested. All Annual Leave requests will be automatically granted (within the scope of this guidance).
Annual leave must be requested by emailing the Staff Bank Contact Centre. A call handler will record the annual leave dates and you will receive a confirmation email. Bank staff must not accept or work any shifts on any dates that annual leave has been requested.

The maximum number of annual leave hours that can be claimed within a 24hour period are 7.5 hours.

Where annual leave is not requested it will be allocated in the next quarter by the staff bank and the bank worker will not be allowed to work for the duration of the allocated annual leave.

Bank workers who have a substantive post must take annual leave from both substantive and bank post at the same time for 5.6 weeks/210 hours of the Annual Leave year.

No payment in lieu of annual leave will be permitted except where registration with the bank comes to an end and there is WTR holiday entitlement outstanding.