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How your documents are used by the Recruitment Service

The information on the vacancy request form you submit will be used to create a record in the recruitment database.  That record in turn will be used by a number of departments eg workforce information and payroll, and the information contained on the vacancy request form will ultimately be used to create the employee contract of employment. 

Complete and accurate information on the vacancy request form is essential to ensure there are no delays or errors in the processing of your vacancy.

The Recruitment Service will create a Candidate Information Pack for each post advertised using the details from the Vacancy Request form, Job Description and Person specification provided by the hiring manager. These are public documents so you must ensure they are accurate and reflective of the role and have been checked for errors e.g. spelling mistakes and that the information is current

The candidate information pack will be uploaded to the NHS Scotland Website www.jobs.scot.nhs.uk (Scottish Health on the Web - SHOW Website) and will be made available to candidates when the post opens for applications.

Information on the vacancy request form provided by you will ultimately provide details for the Contract of Employment and this will be issued together with a copy of the job description submitted to your employee prior to their start date.