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Medical & Dental Recruitment Guidance for Applicants

Your application form will play a key part in deciding whether you will be short listed for interview for the post you apply for. It is important that you take the time to complete it as fully and as accurately as possible.

Please read the guidance notes in the candidate information pack for the job carefully before you start. You should also read the Job Description/Person Specification for the post that you are applying for.

You should return your application form, along with a copy of your CV, Confirmation of Right to Work in the UK and Fitness to Practice form to [email protected].  You can access further information on Fitness to Practice here.

Before you submit your application please check that all of the relevant parts of the NHS Scotland Application form have been completed, including your CV and Fitness to Practice form. Additionally, you must include the Job Reference Number, e.g. 00000123456. 

APPLICATION FORM - PART A AND B PERSONAL DETAILS AND CRIMINAL CONVICTIONS DECLARATION

This section provides our Recruitment team with contact details and confirms your eligibility to work in the UK and requires the declaration of any criminal convictions for posts exempt from the Rehabilitation of Offenders Act.

DATA PROTECTION

Any data about you will be held in completely secure conditions, with access restricted to only those involved in the administration of the post have applied for.

Part D of your application is used only for Equalities Opportunities Monitoring and will not be accessible to anyone involved in the shortlisting/interview process.

It will be understood that by submitting the application form you are giving your consent to the processing of your data in the ways described above.

ELIGIBILITY TO WORK IN THE UK

It a criminal offence for any employer to hire a new employee whose immigration status prevents him or her from legally working in the UK. This applies to all types of NHS employment, including part-time, temporary or bank posts. All applicants, regardless of nationality, will be asked to produce evidence of eligibility to work in the UK and these will be verified at interview.  More information about immigration and the sponsorship process can be found at the following website:  https://www.gov.uk/

APPLICATION FORM – PART C EMPLOYMENT DETAILS

You must give us details of your current or most recent employer.

Please provide details of previous employment including part-time, temporary, clinical attachments, honorary posts or voluntary work.

QUALIFICATIONS AND TRAINING DETAILS

Please provide details of all relevant education, qualifications & training courses.

CURRICULUM VITAE

You should submit a copy of an up-to-date CV, with your employment history in chronological order.  You should also take the opportunity to list any relevant publication and research you have undertaken.

STATEMENT IN SUPPORT OF YOUR APPLICATION

Applicants who can demonstrate that they possess the knowledge, skills, experience, and clinical competencies required for the job give themselves the best opportunity of being shortlisted and selected for interview.

Make sure you review the job description/person specification for the post that you are applying for as that will detail the skills, abilities, clinical competencies and experience required for the post.

It is important to provide evidence that you can meet each of the requirements in the job description/person specification, by giving specific examples of what you have done and how you believe you meet each requirement. Remember the person reviewing your application form won’t be able to second guess your skills and experience unless you outline it.  Unless you provide evidence that you possess all the requirements, supported by relevant examples, you may not be included in the shortlist.

Your application will be considered by a Clinician(s), who will decide who to select for interview on the basis of the essential criteria for the post.  It is important, therefore, that you work on your application to ensure it reflects the job description and the recruitment advertisement.

Remember to be accurate and honest when you complete your application as the information you provide will be verified at various stages of our recruitment and selection process.

REFEREES

If you are shortlisted for interview, our Medical Recruitment Team will contact your referees. Satisfactory references must be received to an acceptable standard before any new employee can commence employment. If you are in employment, or have been in employment, please make sure that at least one of the referees you nominate includes your present or most recent employer and should be your Line Manager/Educational Supervisor/Clinical Lead. We do not accept referees from family members or friends.

Please ensure you provide accurate contact details including an e-mail address for your referees and most importantly don’t forget to get their permission to be contacted by us.

THE SELECTION PROCESS

We do not contact applicants who are unsuccessful in being shortlisted. If you have not heard from us within 6 weeks of the closing date then you should assume that you are not successful in being selected for interview.

However if you require confirmation that we have received your application or would like to request information at any stage of the recruitment process then you may contact our Medical Recruitment team. Please remember to have to hand details of the job you are applying for, including the job reference number, which you will find in the advert for the post.

SHORTLISTING STAGE

When the shortlist has been agreed, invitations for interview are sent to the selected candidates by our Medical Recruitment team.  We contact candidates, via email and letter, and where there is a short turnaround time for interview, we will contact you by telephone.

INTERVIEW STAGE

If you are selected for interview, you will be asked to attend a panel interview.   In addition to a set of interview questions, candidates may be asked to deliver a presentation, or provide a response to a clinical scenario. Candidates will be advised in advance of the interview what they will be expected to do on the day and so will have time to prepare. 

You will be asked to bring the following original documents to interview:  Passport, biometric card (where appropriate,) Medical Degree Certificate, GMC Certificate or letter, and 2 utility bills to confirm your address.

EQUAL OPPORTUNITIES AND EQUALITY MONITORING

NHS Greater Glasgow and Clyde’s staff are our most valuable resource. By ensuring we have  good recruitment practice that will  make a significant contribution to ensuring we promotes a culture of person-centred care, placing the patient at the heart of everything we do.

We are committed to attracting the highest calibre of job applicants through a fair and consistent recruitment process, treating all our candidates fairly to ensure we recruit the best person for each vacancy.

We endeavour to ensure we do not discriminate during any stage of the recruitment process and in particular comply with the Equality Act 2010 which makes it illegal to discriminate against protected characteristics i.e.  age, disability, sex, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sexual orientation.  

We are required to gather data for both applicants and employees to ensure that our policy on Equality and Diversity is effective and meets statutory requirements.  All applicants are therefore required to provide the information requested in Part D of the Application Form Equal Opportunities Monitoring.  Our Recruitment team will separate this part of your form from your application prior to shortlisting so that this information is by us to monitor our progress on equality.    All recruitment documentation for unsuccessful applicants are confidentially destroyed after 12 months.

Finally we hope you find the guidance we have provided useful and we wish you good luck if you decide to apply for a post at NHS Greater Glasgow and Clyde. 

NHS Greater Glasgow and Clyde participates in 2 schemes aimed at supporting the employment and career development of disabled people :

Job Interview Guarantee (JIG) scheme means that if a candidate declares a disability , and meet the minimum/essential  criteria outlined within the Person Specification for the post then they  will be guaranteed an interview. 

Job Centre Plus Two Ticks symbol: the two ticks scheme is a recognition given to NHS Greater Glasgow and Clyde by Jobcentre Plus because we have agreed to take action to meet five commitments regarding the employment, retention, training and career development of disabled employees. It is represented by the two ticks disability symbol (displayed right) that participating organisations in the UK  are authorised to display. As a symbol user, an interview is guaranteed to any candidate with a disability whose application meets all of the minimum/essential criteria for the post.

PRE EMPLOYMENT CHECKS

Disclosure of Criminal Convictions

  • Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2013
  • The Protection of Vulnerable Groups (Scotland Act ) 2007 The  1997 Police Act

Criminal Convictions - Rehabilitation of Offenders Act 1974

NHS Scotland is exempt from the 1974 Rehabilitation of Offenders Act (Exclusions & Exceptions) (Scotland) Amendment Order 2015.  This means that unless stated in the job description, person specification or application pack, you must tell us about any previous unspent convictions along with only those spent convictions that relate to Disclosure Scotland’s  ‘Offences which must always be disclosed’ list. If you are offered employment, any failure to disclose such convictions could result in withdrawal of the offer of employment dismissal or disciplinary action.  Any information you give will be considered only in relation to the post for which the  application  you submit refers to.

Information will be verified by Disclosure Scotland for relevant posts.

PLEASE NOTE; you are NOT REQUIRED to tell us about any previous spent convictions that relate to Disclosure Scotland’s  ‘Offences which are disclosed subject to the rules’ list.

 Please refer to Disclosure Scotland’s website  www.disclosurescotland.co.uk for further guidance and details on the two lists relating to spent convictions. 

CERTIFICATE OF GOOD STANDING

If you have been living out with the UK for a period of more than a year within the last 5 years, you will require to submit a Certificate of Good Standing from the police authority in that country.

General Medical Council (GMC)

To be eligible to practice medicine in the UK, you will require a licence to practice through the General Medical Council.  If you are applying for a substantive Consultant post, you will require to be on the specialist register for your particular specialty. You can find out more about the GMC and specialist registration http://www.gmc-uk.org/

REVALIDATION

All doctors who do not have a National Training Number require to undergo revalidation, this includes all non-training career grade doctors in secondary care who have a substantive, locum or honorary contract with NHS Greater Glasgow and Clyde. It does not include doctors in training (including Foundation Year trainees, Specialty Registrars, Core Trainees and those who hold Locum Appointment for Training posts), for whom NHS Education for Scotland (NES) is the body responsible for revalidation.  Information from the GMC on revalidation for doctors in training can be accessed here.

NHS Greater Glagsow & Clyde Responsible Officers are as follows:-

Responsible Officer: Dr Jennifer Armstrong, Medical Director

Deputy Responsible Officer (Secondary Care): Professor Paul Knight, Director of Medical Education

Deputy Responsible Officer (Primary Care): Dr Paul Ryan, Clinical Director, Glasgow City CHP (North East Sector)

Please note: General Practitioners (GPs) who carry out the majority of their clinical work within Secondary Care should undertake a single appraisal within Secondary Care, which also covers their Primary Care practice. All GPs are required to work an average of fifty sessions per year to demonstrate that they are maintaining their clinical skills.

If you have a specific query or question regarding Medical Revalidation or Appraisal please email [email protected]and a member of the Medical Staffing Team will get back to you.

Doctors in training with queries regarding revalidation should contact NES for clarification: [email protected].

CONSULTANT POSTS:  CERTIFICATE OF COMPLETION OF TRAINING

Criteria for Interview

Those trained in the UK should have evidence of higher specialist training leading to CCT or eligibility for specialist registration (CESR) or be within 6 months of confirmed entry from date of Interview. Non-UK applicants must demonstrate equivalent training.  

Criteria Before taking up Post

Before commencement in a consultant post you require to be on the GMC Specialist Register for the relevant Specialty or the GDC Specialist List for the relevant Specialty.