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Q. What is the timescale for sending the letter?

A. A disciplinary hearing invite letter should be sent to the employee at least 5 working days prior to the hearing date. To ensure that the employee has adequate time to prepare their case particularly when the issue is complex, it is advisable to give a longer period of notice of the disciplinary hearing.

The disciplinary outcome letter should be sent out within 5 working days from the date of the disciplinary hearing.

Both the disciplinary invite and disciplinary outcome letters are sent from the disciplinary chair. Templates are available via NHSGGC : Attendance Management Tools & Templates