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Attendance Management Clinics

The below schedule details a number of Attendance Management Clinics’ in each of the main sites within NHS Greater Glasgow & Clyde, for Acute Services and Facilities. It has available slots for managers to secure an allocation regarding time, date and HR support.

For areas which do not have clinics arranged, each case will be allocated by the HR Team Lead within the HR Support and Advice Unit and an appropriate HR Representative will be in touch to arrange a suitable time for the meetings required.

Who should you book onto an Attendance Management Clinic?

Employees who have complex 4 episodes of absence, i.e. are currently on a live warning on or above 1st Written Warning, or have reached the 28 day trigger should be booked into available slots. These are cases generally seen by local management (Senior Charge Nurses, Team Leads, etc) and HR Assistants will be in attendance for support.

More complex and highly sensitive cases which are appropriate to be seen by more senior management (Lead Nurses, AHP Team Leads, Lead Clinicians etc) supported by HR Advisors will be allocated individual meetings through the case management referral system.

Please note that for non-complex 4 episodes of absence cases, line managers do not routinely require to be supported by HR. Therefore, there is no requirement to book an Attendance Management Clinic slot. Managers should follow the guidance within the Attendance Management Support Documentation pack on HR Connect and arrange to meet with the employee for a Formal Absence Review Meeting.

If you are already being supported by an HR Practitioner for an ongoing case, you do not need to contact the HR Support and Advice Unit to book a slot. Contact the HR Practitioner already involved and they will coordinate a meeting with you.

For new absence cases requiring HR support at meetings, you do need to contact the HRSAU to book staff into the clinics.

What are the key tasks you need to do to access the attendance management clinics?

Look at the schedule of dates and pick a couple of dates that would suit for your meeting(s). You may not get your first choice due to the finite number of slots available in each clinic.

Contact the HR Support and Advice Unit, on 0141 278 2700, to advise that you require HR Support for Formal Absence Review meeting(s).

  • Provide information in order for a Case Management Referral Form to be completed – details of the employee and their specific absence case.
  • Agree the date and venue that suits and is available. You will be advised of the HR Practitioner who will be present for the chosen clinic along with the venue which has been pre-booked.
  • Send the appropriate Formal Absence Review invite letter to the employee (please refer to the Attendance Management Support Documentation for a template letter).
  • Ensure that the employee will have at least 5 working days notice from receipt of the Formal Absence Review invite letter to arrange appropriate representation.
  • Email a copy of the Formal Absence Review invite letter to the appropriate HR Representative supporting you at the clinic, along with any other relevant information.

Attendance Management clinics are aligned to HRSAU Team Clusters. Details of which Sector/Directorates/Partnerships come under which cluster is below:

Cluster 1

Cluster 2

Cluster 3

     

North Sector

South Sector

Corporate

South Clyde Sector

Regional Services

Facilities

Diagnostic Services

Woman & Childrens

Facilities

 

 

Partnerships

 

 

Pharmacy

Please note if you are unable to attend a clinic date within your cluster and a date in another cluster is more suitable (with the exception of cluster 3) please speak to a member of the HR Support and Advice Team. 

 

 

 

 

 

 

June 2018

   
     

Beatson West of Scotland Cancer Centre

Cluster 2

   

12th June 2018

09.00 hrs -12.00 hrs

LL301a, Level 3, BWoSCC

27th June 2018

09.00 hrs -12.00 hrs

LL301a, Level 3, BWoSCC

     
     

Glasgow Royal Infirmary

 

Cluster 1

   

6th June 2018

09.00 hrs - 15.30 hrs

Conference Room, Centre Block

15th June 2018

08.30 hrs - 15.00 hrs

Video Conference Room, Lister Building

19th June 2018

09.00 hrs - 15.30 hrs

Conference Room, Centre Block

22nd June 2018

08.30 hrs - 12.00 hrs

Video Conference Room, Lister Building

27th June 2018

08.30 hrs - 15.00 hrs

Conference Room, Centre Block

     

Cluster 2

   

7th June 2018

13.00 hrs - 16.00 hrs

Video Conference Room, Lister Building

22nd June 2018

13.00 hrs - 16.00 hrs

Video Conference Room, Lister Building

     
     

Inverclyde Royal Hospital

 

Cluster 1

   

14th June 2018

08.30 hrs - 15.00 hrs

Seminar Room 1, Education Centre

26th June 2018

08.30 hrs - 15.00 hrs

Seminar Room 1, Education Centre

     
     

Queen Elizabeth University Hospital

Cluster 2

   

4th June 2018

13.30 hrs - 16.30 hrs

Seminar Room, 1st Floor, Langlands Building

7th June 2018

09.00 hrs - 17.00 hrs

Level 0, OPD-063 Seminar Room

14th June 2018

10.30 hrs -17.00 hrs

Level 0, OPD-063 Seminar Room

19th June 2018

13.30 hrs - 16.30 hrs

Seminar Room, 1st Floor, Langlands Building

21st June 2018

09.00 hrs - 17.00 hrs

Level 0, OPD-063 Seminar Room

28th June 2018

10.30 hrs -17.00 hrs

Level 0, OPD-063 Seminar Room

     
     

Royal Alexandra Hospital

 

Cluster 1

   

6th June 2018

08.30 hrs - 15.00 hrs

no meeting room

11th June 2018

08.30 hrs - 15.00 hrs

Estates Meeting Room, Estates Building

22nd June 2018

08.30 hrs - 15.00 hrs

Estates Meeting Room, Estates Building

28th June 2018

08.30 hrs - 15.00 hrs

Estates Meeting Room, Estates Building

 

 

July 2018

   
     

Beatson West of Scotland Cancer Centre

Cluster 2

   

9th July 2018

13.00 hrs - 16.00 hrs

LL301a, Level 3, BWoSCC

27th July 2018

09.00 hrs - 12.00 hrs

LL301a, Level 3, BWoSCC

     
     

Glasgow Royal Infirmary

 

Cluster 1

   

2nd July 2018

09.00 hrs to 15.30 hrs

Video Conference Room, Lister Building

10th July 2018

09.00 hrs to 15.30 hrs

Video Conference Room, Lister Building

19th July 2018

08.30 hrs to 15.00 hrs

Video Conference Room, Lister Building

26th July 2018

08.30 hrs to 15.00 hrs

Video Conference Room, Lister Building

     

Cluster 2

   

4th July 2018

09.00 hrs - 12.00 hrs

Video Conference Room, Lister Building

17th July 2018

13.00 hrs - 16.00 hrs

Video Conference Room, Lister Building

     
     

Inverclyde Royal Hospital

 

Cluster 1

   

11th July 2018

08.30 hrs - 15.30 hrs

Seminar Room 2, Education Centre

26th July 2018

08.30 hrs - 15.30 hrs

Seminar Room 2, Education Centre

     
     

Queen Elizabeth University Hospital

Cluster 2

   

2nd July 2018

13.30 hrs - 16.30 hrs

Seminar Room, 1st Floor, Langlands Building

5th July 2018

09.00 hrs -17.00 hrs

Level 0, OPD-063 Seminar Room

12th July 2018

10.30 hrs - 17.00 hrs

Level 0, OPD-063 Seminar Room

16th July 2018

13.30 hrs - 16.30 hrs

Seminar Room, 1st Floor, Langlands Building

19th July 2018

09.00 hrs -17.00 hrs

Level 0, OPD-063 Seminar Room

26th July 2018

10.30 hrs - 17.00 hrs

Level 0, OPD-063 Seminar Room

31st July 2018

13.30 hrs - 16.30 hrs

Seminar Room, 1st Floor, Langlands Building

     
     

Royal Alexandra Hospital

 

Cluster 1

   

2nd July 2018

08.30 hrs - 16.00 hrs

Estates Meeting Room, Estates Building

16th July 2018

09.00 hrs - 16.30 hrs

Estates Meeting Room, Estates Building

 

 

August 2018

   
     

Beatson West of Scotland Cancer Centre

Cluster 2

   

6th August 2018

13.00 hrs - 16.00 hrs

LL301a, Level 3, BWoSCC

21st August 2018

09.00 hrs - 12.00 hrs

LL301a, Level 3, BWoSCC

     
     

Glasgow Royal Infirmary

 

Cluster 1

   

1st August 2018

09.00 hrs -15.30 hrs

Small Seminar Room, MacEwan Bldg, 3rd Floor

13th August 2018

08.30 hrs -15.00 hrs

Video Conference Room, Lister Bldg

16th August 2018

08.30 hrs -15.00 hrs

Video Conference Room, Lister Bldg

21st August 2018

09.00 hrs -15.30 hrs

Large Seminar Room, MacEwan Bldg, 3rd Floor

30th August 2018

08.30 hrs -13.00 hrs

Video Conference Room, Lister Bldg

     
     

Queen Elizabeth University Hospital

Cluster 2

   

2nd August 2018

09.00 hrs - 17.00 hrs

Level 0, OPD-063 Seminar Room

9th August 2018

10.30 hrs - 17.00 hrs

Level 0, OPD-063 Seminar Room

13th August 2018

13.30 hrs - 16.30 hrs

Seminar Room, 1st Floor, Langlands Building

16th August 2018

09.00 hrs - 17.00 hrs

Level 0, OPD-063 Seminar Room

23rd August 2018

10.30 hrs - 17.00 hrs

Level 0, OPD-063 Seminar Room

27th August 2018

13.30 hrs - 16.30 hrs

Seminar Room, 1st Floor, Langlands Building

30th August 2018

09.00 hrs - 17.00 hrs

Level 0, OPD-063 Seminar Room

     
     

Royal Alexandra Hospital

 

Cluster 1

   

1st August 2018

08.30 hrs -15.00 hrs

Labs Seminar Room

6th August 2018

08.30 hrs -15.00 hrs

Labs Seminar Room

16th August 2018

08.30 hrs -15.00 hrs

Labs Seminar Room

21st August 2018

08.30 hrs -15.00 hrs

Boardroom

     
     

Inverclyde Royal Hospital

 

Cluster 1

   

8th August 2018

08.30 hrs -15.00 hrs

Seminar Room 1, Education Centre

24th August 2018

08.30 hrs -15.00 hrs

Seminar Room 1, Education Centre