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Making a Recommendation

There are 5 steps to support the Responsible Officer (RO) in making a revalidation recommendation:

  1. The Appraiser and Appraisee should ensure that the Form 4 is completed online using the SOAR system, which allows the RO to review/access the Form 4(s) when it comes to making a revalidation recommendation to the GMC;
  2. The Chiefs of Medicine (COMs) are advised by the Revalidation Team which doctors are due to revalidate within their Directorate/Sector in the coming month and are asked if they know of any reasons which may preclude a doctor from being revalidated.  For example, there may be ongoing HR processes, which need to be finalised before a recommendation can be made.  Another extenuating circumstance, which could prevent a recommendation being made, is if an individual has not completed an appraisal;
  3. The Secondary Care Appraisal Lead quality reviews the Form 4s submitted to ensure that all the information required has been included, for example CPD, MSF/Patient Questionnaire.  If the Form 4 is incomplete the DRO will make contact with both the Appraisee and Appraiser to advise.  If the Form 4 needs to be edited, arrangements are made by the the Revalidation Team to have SOAR unlock the Form 4;
  4. The RO meets the Secondary Care Appraisal Lead and Revalidation Team on a monthly basis to review and sign off the Form 4s for those Appraisees who are due to revalidate in the proceeding month.  The RO will make one of three disposals: Recommendation to Revalidate; Deferral; or Non-Engagement; and
  5. Further to the monthly meeting, the Revalidation Team notifies the GMC of the recommendations that have been made.  Once the GMC has received the RO recommendation they will make a decision about your recommendation and will write to let you know.

Deferring a Recommendation to Revalidate

There are three main circumstances when it might be the case that the RO will decide to defer a recommendation to revalidate:

Long Term Sick Leave (LTS):

If the practitioner is on LTS at their revalidation date, the RO will make a deferral recommendation for up to 12 months.  This will allow time for the practitioner to return to work and, if necessary for the purposes of revalidation, complete an Appraisal.  If a deferral for 12 months is not sufficient then a 2nd deferral will be considered.

Maternity Leave (MTL):

If the practitioner is on MTL at their revalidation date, the RO will make a deferral recommendation for up to 12 months.  This will allow time for the practitioner to return to work and, if necessary for the purposes of revalidation, complete an Appraisal.  If a deferral for 12 months is not sufficient then a 2nd deferral will be considered.

Career Break (CB):

If a practitioner is on a CB at their revalidation date, one of two approaches will be adopted:- (1) If the practitioner intends to be away for less than a year and has indicated a return to work; he/should be deferred for up to 12 months. On return they should submit a letter of good standing (if working for another organisation) and/or if necessary for the purposes of revalidation complete an appraisal. (2) If the practitioner intends to be away for more than a year or has indicated they will not be returning to the Board, he/she will be disconnected from this Board and advised to contact the GMC to relinquish their Licence whilst on their career break. If this position changes the Board can arrange for re-connection