An important part of the PDP&R process is the conversation between the reviewer and reviewee. The annual review provides an opportunity to build on the regular conversations about performance and development that you have had with your manager throughout the year.
The development review process can be shown in the form of a Development Review Cycle which provides a guide for the conversations that you should have with your manager.
Development Review Cycle: Individuals work against the KSF Outline
Throughout the year, staff are expected to discuss how they are meeting the relevant KSF dimensions for their post, as described in the post KSF Outline. The evidence from these discussions should then be documented on eKSF, the recording tool for KSF, and reviewed by the manager and staff at the annual review meeting.
When you are considering examples of your work, it is useful to consider that :
The main forms of evidence can fall into the following categories:
This mnemonic of DOVE may be helpful in recording the evidence provided from the PDP and R meeting.
Listed below are some ideal conditions for effective conversations:
Having regular conversations with your manager and being prepared for the review meeting can help you to achieve these conditions.
Further specific factors for constructive reviews include:
CIPD. 2017. Performance Appraisal | Factsheets | CIPD. [ONLINE] Available at: https://www.cipd.co.uk/knowledge/fundamentals/people/performance/appraisals-factsheet.
To achieve these conditions, it is not only managers who must prepare for review, staff must also prepare. The dedicated NHS Scotland KSF - Home website includes a short video (approx 5 minutes), for staff on how to plan and prepare to prepare for the annual review meeting.
Remember, the review is one of the most important discussions you will have with your manager all year, so invest time in preparing for your review and consider the development needs your require to support you in your role in the coming year.
Some useful support, guidance and resources:
You will find a variety of courses to help develop your skills within the Learning, Education and Training Catalogue
NHSGGC Staff Bursary Scheme - If you are interested in an external course (requiring funding) and have discussed this with your line manager, please visit the Staff Bursary Scheme page on HR Connect. Please note that the Staff Bursary Scheme is confirmed each year in the Spring and to apply you must show evidence of having a PDP discussion with your line manager.