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Employment Contract, Job Role and the PDP Review Process.

Photo ID Request

In order to obtain a Photo ID, please contact your local facilities officer. As a manager will need to confirm the name, job title and Directorate of staff member and expiry date of the contract (latter, if appropriate). You are responsible for the correct use of card and also its return if the person leaves. 

KSF/ PDP

Listed below are the steps a manager should take (at the induction stage) to support the KSF and PD&R Process.

Once the new employees engagement form is processed by the Payroll Department the new employee will be registered automatically on e-KSF. As a manager you should contact the Learning and e-Support Team ([email protected]) to request that the new employee be assigned to your e-KSF account. You will need to provide the new employees payroll number to do this.

If your member of staff is an existing employee, then they should already be on the e-KSF system, however as above, you will need to contact the Learning and e-Support Team to allow them to be assigned to you.

Development Review

The development review process must begin during the first few weeks of employment or once they have been added to your e-KSF account (as above). You should meet with your new start to discuss and agree a PDP and arrange a date for a 6 month interim review. If your member of staff needs to complete any training (e.g. statutory/ mandatory training, HCSW Workbook), this can be included in the PDP. Where possible the member of staff should be encouraged to gather evidence during the interim review period and enter this on to e-KSF directly.

If your member of staff is new to NHSGG&C, it is unlikely that they will have a NHSGG&C payroll number when they first join. In order to complete the statutory/ mandatory training they must register onto LearnPro. They do not need to have a @ggc or nhs.net email address at this stage- instead they can use their personal email address.

As part of the registration process, the payroll number will need to be entered. If your member of staff does not have a payroll number, please email the Learning and E-support team to obtain an ID number. The email address is [email protected]  

In certain areas of NHSGGC, Annual Leave requests may be required in advance to plan rotas and shift patterns. For further info please contact your line manager.

Important message for all Expenses Claimants

There are new expenses arrangements coming into force across NHSGGC with effect from 1st July 2013. Please click the link below.