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Access to Records

Seeing your own records or those of another living person.

The Data Protection Act 1998 gives people the right to know what personal information an organisation has about them. To use this right, you can make what is known as a ‘subject access request’.

Only the following people may apply for access to personal information: 

  • The person who the information is about or
  • Someone acting on behalf of the person who the information is about.

You have a right to know whether or not we hold any information about you, and a right to have a copy of that information. You also have a right to know:

  • What kind of information we keep about you;
  • The reason we are keeping it and how we use it;
  • Who gave us your information;
  • Who we might share your information with and who might see your information.  

You also have the right to have any codes or jargon in the information explained. You won’t be able to see information that could:

  • cause serious harm to your physical or mental health, or anyone else’s; or
  • identify another person (except members of NHS clinical staff who have treated the patient), unless that person gives their permission.

Full details of how to make a request, possible charges and the forms needed are available here

Seeing the records of someone who has died

The Access to Health Records Act, 1990 lays down strict guidance on what personal information can be provided to a third party regarding a deceased patient. Our application form has therefore been designed to provide us with sufficient information to ensure that we only provide access to those who are legally entitled to receive this.

The Act gives certain people a right to see the health records of somebody who has died. These people are defined under section 3(1)(f) of that Act as:

1.The patient’s personal representative. This will be the executor or administrator of the deceased person’s estate. 2.Any person who may have a claim arising out of the patient’s death.  

Full details of how to make a request, possible charges and the forms needed are available here.

Contact Details

Please return the relevant form to the address below. You can also request a paper copy of either form from this address.

Health Records Manager Legal & Storage

Gartnavel General Hospital

1053 Gt Western Road

G12 0YN  

Telephone: 0141 211 3033 (53033)

Email: [email protected]

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